In response to the spread of the Coronavirus disease (COVID-19), colleges and universities across the country are telling instructors to teach classes online. As you plan to migrate classes to online platforms, consider the impact on access for deaf students.
ANTICIPATE CHANGES TO ACCOMMODATIONS
Flexibility during times of uncertainty is critical. Research shows only half of deaf college students file documentation or request accommodations. Let all students know that the switch to online classes is an opportunity to receive accommodations should they have any new needs or unexpected challenges.
Deaf students have different communication preferences and accommodations change across settings and context. When classes move from in-person to online, expect changes in accommodations as well.
Accommodations for synchronous (everyone online at the same time) versus asynchronous (at your own pace) style courses will also vary. For example, a deaf student that uses an assistive listening system in a small-classroom setting might need speech-to-text services (i.e. CART, C-Print, or TypeWell) in a virtual classroom.
TIPS FOR DISABILITY SERVICES PROFESSIONALS
- Notify faculty, deaf students, and service providers about protocols for re-evaluating accommodations if moving to online classroom environments.
- Consistent service providers are critical for deaf students. Work with providers to gain access to reliable high-speed internet, a private/secure area to provide services, headsets/microphones, laptops or tablets, and access to virtual platforms.
- Continued American Sign Language interpreting access for class lectures, whether pre-recorded or live streamed, is crucial for deaf students using sign language to communicate. Work with faculty, service providers, and deaf students to support content access and participation in sign language to the greatest extent possible.
- Update request procedures for deaf students to submit last-minute changes to accommodations for courses and outside of classroom needs.
- Identify who within the disability services office can be contacted with concerns or to troubleshoot access issues in virtual classrooms.
- Engage service providers for ideas and strategies to ensure they can access online classrooms.
ENSURE PROVIDERS HAVE ACCESS TO NEEDED SYSTEMS AND MATERIALS
Service providers may not have access to an institution’s learning management system (e.g., Canvas, Blackboard, D2L) and other online resources without institutional credentials. Many service providers are independent contractors and are not provided an institutional email address.
Advance access to course materials allows service providers to adequately prepare. Additionally, testing virtual meetings to ensure audio and video is properly set up minimizes gaps in services later. In some cases the instructor may need to give direct access to the platform.
- Does your LMS allow any email address to be added or institution-only emails?
- How can outside emails be incorporated or can a generic service provider email be created to allow for login access?
- Does your LMS have a user role designated for service providers or can one be created?
Video conferencing platforms (e.g., Zoom, WebEx, Adobe Connect, Lifesize, GoToMeeting, etc.) vary in their features and limitations. Test various view options and features to ensure interpreters or real-time captions are easily seen on screen, and that any other accommodations work properly.
- For speech-to-text services, does the platform have the ability to connect and sync the real-time captions on screen?
- If the view is not conducive within the platform, are there other programs or equipment that can be considered for separately casting interpreters or captions? For example, providing an iPad to deaf students to cast interpreters through FaceTime, Whereby, Skype or other video software.
- Can live meetings and lectures be recorded in case there are issues with internet connection, technology, or accommodations?
TIPS FOR FACULTY
Work with Service Providers
Ensure service providers have access to your video conferencing platforms.
Consider access to asynchronous discussions/chats and offer deaf students the ability to respond in their preferred communication mode.
Transitioning Class Content
- Increase accessible visual content such as infographics, tables, charts, images, etc.
- If pre-recording lectures and submitting a request for the video to be captioned, write out any specific jargon or terminology to help speed up the captioning process.
- Find videos that are already captioned properly to minimize any delays in access (try DCMP, AmazonPrime, Netflix, Kanopy, Hulu, YouTube, etc.).
- Establish turn-taking and participation protocol (e.g. using the raise hand feature, chatbox, identify your name before commenting, etc.).
- Ask students to only turn on their video to ask a question. Limiting the number of participants on screen at a time you can increase the video quality.
- Establish regular check-in meetings with deaf students to verify their access to and comprehension of online content. If new accommodations are necessary, work with the deaf student and disability services office to update accommodation plans.
- When meeting face-to-face is not possible, consider different channels of communication such as email, phone, one-on-one video chats, texting, LMS chat features, and more.
- Familiarize yourself with relay services should deaf students call during remote office hours.